Opens each matter and organizes the case file in your system, using your folder structure and naming rules
If you need to hire a remote case coordinator to run your case workflow from intake to resolution without adding a full-time employee, Legal Core places one in your firm while your attorneys keep directing the legal work.
Your coordinator keeps case files organized, tracks deadlines and statutes of limitations, updates clients on where their matters stand, and takes the administrative load off your attorneys so they can bill more hours.
Billed hourly · No long-term contract · Attorney-supervised
Billed Hourly, Logged Hours Only
No flat monthly rate. Scale, reduce, or cancel anytime.
Attorney-Directed Work
Your attorney directs and reviews everything. Legal Core does not manage the legal side.
Matched to Your Practice and Software
Practice area, document types, and case-management system.
NDA Before Day One, No HR Work
Legal Core handles recruiting, vetting, time tracking, and payroll.
Savings vs. a comparable in-house hire
Typical time to a sample of vetted candidates
Satisfaction guarantee
To replace a coordinator who leaves (business days)
A remote case coordinator follows each matter from the day it opens to the day it closes, working inside your case-management system under your attorney’s direction. The work covers the full case lifecycle:
Opens each matter and organizes the case file in your system, using your folder structure and naming rules
Tracks statute-of-limitations dates and court deadlines and flags them to your attorney well before they arrive
Requests records from providers and agencies, then indexes them as they come in
Sends clients regular status updates on the points your attorney has approved
Calendars hearings and depositions
Coordinates with courts, opposing counsel, insurers, and third-party vendors
Job titles overlap. A firm hiring a remote case manager and a firm hiring a case coordinator often want the same person, someone who runs workflow rather than legal analysis. What separates the roles is the work each one does.
Owns workflow, deadlines, documents, and client communication across a caseload. If your bottleneck is the flow of matters after intake, a coordinator is the right hire.
Handles front-end intake and administrative work. If your bottleneck is the first client call, look at an intake specialist.
See remote legal intake specialistsDoes substantive legal support, such as drafting pleadings and legal research. If your bottleneck is drafting and research, look at a paralegal.
See paralegal servicesAll three support your attorneys, and none replaces attorney judgment.
Legal Core matches each coordinator to your practice area, your document types, and your case-management software, so the person you choose already works in the workflows your matters follow. The workflows below cover the core practice areas Legal Core serves, and each one has its own page.
A personal injury coordinator works in SmartAdvocate or Filevine on medical-record retrieval and chronology building, demand-package assembly, and lien and Medicare/Medicaid tracking. The same person handles insurance-adjuster coordination, settlement processing, and statute-of-limitations tracking. Your attorney evaluates the claim and decides how it settles.
See personal injury paralegal servicesAn immigration coordinator prepares USCIS forms and filings, monitors priority dates and RFE deadlines, coordinates document translation, and tracks case status. Legal Core provides service in English, Spanish, and additional languages, which matters when your clients and their documents are not in English.
See immigration paralegal servicesOn bankruptcy matters, the coordinator handles:
In family law, the coordinator organizes financial disclosures and calendars hearings. In estate planning, it tracks probate filings and asset inventories. In criminal defense, it tracks discovery and evidence and schedules court appearances.
See family law paralegal servicesThe in-house number starts at $62,890. BLS puts the median annual wage for paralegals and legal assistants at $62,890 as of May 2025, the closest BLS category to a case coordinator, and that figure is base pay only.
| Cost Category | In-House Hire | Legal Core |
|---|---|---|
| Base pay | $62,890/yr median (BLS, base pay only) | Hourly, logged hours only |
| Payroll taxes | Carried by your firm | Not applicable |
| Benefits and paid time off | Carried by your firm | Not applicable |
| Office space & equipment | Carried by your firm | Not applicable |
| Recruiting & training | Again every time the person leaves | Handled by Legal Core |
| Commitment | Full-time employee | No long-term contract |
| Total cost | Base pay plus everything above | Up to 60% lower |
Legal Core bills differently. You pay hourly, calculated from the time tracker’s monthly total: the hours your coordinator actually logs that month, nothing more. There is no flat or fixed monthly rate and no long-term contract, so you can scale, reduce, or cancel anytime. A slow month costs less because it holds fewer logged hours.
Legal Core also handles the employment side of the placement: recruiting, vetting, time tracking, payroll, and performance monitoring. Your firm has no HR work to do. Hourly billing plus the absence of payroll, benefits, and office costs is the mechanism behind the savings of up to 60% that firms who outsource case coordinator work to Legal Core can see versus a comparable in-house hire.
Your attorney still directs and reviews the work. Legal Core does not manage the legal side.
Clio’s benchmarks put the average utilization rate for law firms in 2025 at 38%, which works out to 3.0 billable hours in an 8-hour day. The other five hours go to administration, scheduling, records, client updates, and everything else that never reaches an invoice.
A remote case coordinator handles the coordination share of that work: file organization, deadline calendars, records requests, and status updates. Each hour your attorney no longer spends on those tasks becomes an hour available for billable work. Multiply it by your own billing rate to see what it is worth to your firm.
The gain depends on how your attorneys use the freed hours, and Legal Core does not promise a specific financial result.
Billable hours in an 8-hour day at the 2025 average law-firm utilization rate (Clio benchmarks)
Average utilization rate, 2025
Hours a day that never reach an invoice
Permits a lawyer to outsource legal and nonlegal support services, provided the lawyer remains responsible for competent representation of the client.
Adds the supervision requirement: you must make reasonable efforts to supervise nonlawyer assistance. That split is the one Legal Core is built around. Legal Core recruits, vets, places, tracks time, runs payroll, and monitors performance, and its process is aligned with Rule 5.3. You direct and review the work.
Where your coordinator will access information protected by Rule 1.6, make appropriate disclosure to the client and obtain consent where required. Requirements vary by state, so check your state bar’s rules before assigning client files.
ABA Model Rule 5.5 bars a lawyer from assisting anyone in the unauthorized practice of law, so the boundary is fixed. Your coordinator handles administrative and workflow tasks only.
Legal advice, fee quotes, and independent legal judgment on a matter stay with the supervising attorney. Each state defines unauthorized practice of law for itself, so your state’s rule sets the exact edge.
These support the confidentiality duty you owe under ABA Model Rule 1.6 and the attorney-client privilege your clients rely on. The duty itself stays with you.
You do not receive a resume pile. Legal Core recruits and vets first, then matches by practice area, and you make the final choice.
Legal Core recruits candidates and vets them, including English-proficiency testing.
Legal Core matches candidates to your practice area, document types, and software.
You receive a sample of vetted candidates and pick the one who fits your firm.
After the start, Legal Core monitors performance.
Legal Core does not assign a person unilaterally; the attorney picks.
Compare that with an in-house hire, where recruiting, training, and turnover risk all land on your firm. You post the job, screen the applicants, train the winner, and start over if they leave. With Legal Core, recruiting and performance monitoring sit with Legal Core, and you pay hourly for the hours worked.
Your coordinator works in the systems your firm already runs, so nothing about your workflow changes. Legal Core supports:
Clio, MyCase, PracticePanther, Filevine, SmartAdvocate, Lawmatics, and Rocket Matter.
Google Workspace, Microsoft 365, and DocuSign.
Court CM/ECF and state e-filing portals.
Generic virtual-assistant companies sell general administrative help. Many name no legal software, no ethics framework, and no practice-area depth, which leaves your attorney explaining Rule 5.3 and your case-management system to each new person.
Legal Core works exclusively with law firms and individual attorneys and serves many law firms across the United States.
Legal Core also publishes testimonials from Silver Law Group, Pinto Law Group, Ilganayev & Stepankovskiy Law, and Torn & Clark Law. You can read them on the Legal Core site before you book.
Read the testimonialsNot satisfied? A new match at no additional cost.
If you are not satisfied within the first 30 days, Legal Core finds a new match at no additional cost.
Add an NDA before day one and no HR involvement on your side, and the consultation is the only step left.
Seven business days. Coordinator replaced.
If your coordinator leaves or is not performing, Legal Core replaces them within 7 business days.
A remote case coordinator runs the administrative side of each matter in your case-management system. That means organizing files, tracking deadlines and statutes of limitations, requesting records, updating clients, and calendaring hearings. Your attorney directs and reviews all of it.
Case coordinator and case manager are often two titles for the same job: owning workflow, deadlines, documents, and client communication. A paralegal does substantive legal support such as drafting pleadings and legal research, while a legal assistant or intake specialist handles front-end intake and administrative work.
Hire one when your attorneys are spending billable hours on file organization, deadline calendars, and status calls, or when your caseload has outgrown your staff but does not justify a full-time hire. Hourly billing lets you start with the hours you need and change them later.
Legal Core bills hourly from the time tracker’s monthly total, so you pay for logged hours only, with no flat rate and no long-term contract. Legal Core cites savings of up to 60% against a comparable in-house hire, whose base pay alone has a BLS median of $62,890 before payroll taxes, benefits, and office costs.
Yes, when you supervise the work. ABA Formal Opinion 08-451 permits outsourcing legal and nonlegal support services if you remain responsible for competent representation, and Model Rule 5.3 requires that supervision. Depending on the client information involved, you may need to inform clients and get consent, and state rules vary.
No. A coordinator handles administrative and workflow tasks only. Legal advice, fee-setting, and legal judgment stay with your supervising attorney, consistent with Model Rule 5.5.
Your coordinator signs an NDA before day one and works in encrypted systems with individual logins and full activity logs. Legal Core also coordinates conflict checks. These safeguards support your Rule 1.6 confidentiality duty, which remains yours.
Clio, MyCase, PracticePanther, Filevine, SmartAdvocate, Lawmatics, and Rocket Matter, plus Google Workspace, Microsoft 365, DocuSign, and court CM/ECF and state e-filing portals. Clio and SmartAdvocate are named Legal Core software partners.
Personal injury, immigration, bankruptcy, family law, estate planning, and criminal defense. Each coordinator is matched to your practice area, document types, and software.
Yes. A personal injury coordinator retrieves medical records, builds chronologies, assembles demand packages, tracks liens and Medicare/Medicaid, and coordinates with adjusters inside SmartAdvocate or Filevine. Your attorney evaluates the claim and decides settlement strategy.
Call (877) 779-2545 or email info@legalcoreusa.com to book your free 30-minute consultation and hire a remote case coordinator from a sample of vetted candidates, typically shown within 7 days.
Free 30-minute consultation · Billed hourly · No long-term contract